How to Make a Training Video (2026): Complete Guide, Templates, and Examples

Training videos are one of the most effective ways to teach, onboard, and share knowledge in 2026. From product tutorials and employee training to customer education and online courses, video helps people learn faster and retain more. In this complete guide, you’ll learn how to make a training video step by step—including the best video formats, real examples, ready-to-use templates, and practical tips to create clear, engaging training content without complicated equipment or workflows.

With an AI video generator like Leadde, you can turn existing scripts, documents, or slides into a professional training video in minutes. The platform automatically builds structured scenes, generates narration, highlights key points, and adds an AI presenter—making it easy to produce consistent, high-quality training videos at scale.

What Is a Training Video?

A training video is a short instructional video that teaches viewers how to perform a specific task, skill, or process. Unlike PPTs or PDF manuals, training videos show each step visually and audibly, making complex information easier to understand and remember.

Because viewers can watch, pause, and replay demonstrations, training videos improve learning retention, reduce confusion, and deliver more consistent guidance. For teams and customers, they also save time by replacing repetitive explanations with clear, scalable instructions.

Why Training Videos Work Better Than Text or Meetings？

Training videos offer several advantages over traditional text documents or live training sessions, which is the most efficient ways to deliver consistent learning.

• On-demand learning Learners can pause, rewind, and rewatch difficult steps—something static documents or one-time meetings can’t provide.

• Lower training cost One well-made video can replace repeated explanations, saving both time and instructor resources.

• Higher engagement Visual demonstrations, voiceover guidance, and real examples keep learners more focused than reading long PDFs or slide decks.

• Better retention Video combines audio + visual cues, which helps learners remember information more effectively than text alone.

• Ideal for distributed teams Training videos ensure everyone receives the same instructions, regardless of location or time zone.

• SEO benefits for customer education When used as public tutorials or product guides, training videos improve search visibility and help customers solve problems independently.

What Types of Training Videos are frequently used? (With Use Cases)

Training videos come in several formats, each designed for different learning needs. Choosing the right type helps viewers understand faster and apply what they learn more effectively.

How to Make a Training Video (Step-by-Step Guide)

Creating a training video with AI is now faster and easier than ever. Here’s a step-by-step guide to producing a polished training video using the AI Video Creator—from uploading your content to generating the final video.

Step 1 — Upload Your File or Start with a Script

Begin by selecting how you want to create your training video.

• File Mode: Upload a document (DOCX, PDF, PPTX) such as your training outline or written guide.
• Script Mode: Paste a script you’ve already written.
• Outline Mode: To control each scene's content, simply write your outline in Markdown.

This helps the AI understand your content and auto-generate a structured training video.

Step 2 — Choose the Video Language

From the dropdown menu, select the language your audience prefers.

Your tool supports dozens of languages—including English, French, German, Spanish, Chinese, and more—ideal for global teams and multilingual training.

Step 3 — Pick the Tone of Voice

Choose how you want the presenter to sound:

• Formal (corporate training)
• Friendly (customer onboarding)
• Inspirational (motivation & leadership)
• Persuasive
• Storytelling
• Informative

Tone helps shape the style and clarity of your training script.

Step 4 — Select Your Detail Level

Choose how detailed you want the video content to be: balanced, summary, and in-depth. This option controls how deep the script goes—great for microlearning vs. in-depth training.

Step 5 — Add Optional Training Context

To make the script more accurate, fill in any of the optional context fields:

• Audience (Clients, Employees, Students, Children, etc.)
• Speaker Background (e.g., “Alex, onboarding specialist with 5 years of HR experience.”)
• Learning Objectives (“After watching, learners can ___.”)

These help the AI produce content aligned with real learning outcomes.

Step 6 — Click “Create Outline”

The AI generates a structured outline based on your input. You’ll get a complete modular script including introduction, planning, defining objectives, structuring content, production tips, recording steps and editing & refinement.

You can expand, edit, rearrange, or delete any section.

Step 7 — Choose a Video Template

Select from multiple pre-designed training templates such as business-style presentation, corporate onboarding, product demo, etc.

Templates automatically apply consistent layouts, colors, and transitions.

Step 8 — Select Your Presenter (AI Avatar)

Pick an AI presenter who will narrate your training video. Over 200 professional avatars are offered, choose the avatar that best matches your training tone and brand.

Step 9 — Choose the Video Length

Select a preferred duration (5–18 minutes), or let AI choose automatically. The system adjusts pacing, script density, and scene length accordingly.

Step 10 — Video Created

After Click “Create Video”, the AI generates your full training video:

• Slides + layout design
• Voiceover narration
• On-screen text
• Scene transitions
• Supporting visuals
• Structurally aligned with your outline

You can then preview, adjust, or regenerate any part.

Step 11 — Preview Your Video

Click Preview video to watch an instant preview.

• Lip sync activates after final generation
• You can check pacing, layout, timing, and narration
• Make quick changes before exporting

Preview acts as a safe “draft mode” before creating the final video.

Step 12 — Generate Video

When everything looks good, click 'Generate video'. Title and video description are automatelly generated and you can modify them by yourself.

What are the Expert Tips to Make Your Training Videos More Engaging?

Creating a training video is only half the job—ensuring people stay engaged is what makes the content effective. Here are expert-backed tips to keep your videos clear, memorable, and enjoyable to watch.

Use visual cues and graphics

Highlight important actions with arrows, labels, color blocks, or subtle animations. Visual cues help guide attention and make complex steps easier to follow, especially in software tutorials.

Keep each section under 2–3 minutes

Short, focused segments prevent viewer fatigue and improve retention. Break long topics into smaller chapters so learners can watch at their own pace or revisit specific steps quickly.

Add captions for clarity and accessibility

Captions help viewers learn in noisy environments, support non-native speakers, and improve comprehension. Google also prioritizes accessible videos, making captions beneficial for SEO.

Maintain consistent templates and styling

Use the same fonts, colors, intro slides, and transitions throughout your training library. Consistency makes your content feel professional and reduces cognitive load for viewers.

Add B-roll, screen zooms, and movement

Subtle motion—like zooming into an important button, cutting to a supporting clip, or adding a close-up—keeps the video visually dynamic and reinforces what the viewer should focus on.

Use AI tools to speed up your workflow

AI can generate scripts, create voiceovers, clean up audio, remove silences, auto-caption your video, and even suggest edits. This dramatically reduces production time while improving overall quality.

Test your video with real users

Share the video with a few learners before publishing. Ask where they got confused, what they liked, and whether they could complete the task afterward. Iteration is what turns good training into great training.

Training Video Template (Script + Storyboard)

Here are some ready-made templates to structure your training videos quickly. Each template includes a sample script and a basic storyboard so you can begin recording right away.

Template 1: Screen Recording Video

(Ideal for software tutorials & product feature walkthroughs)

Script Template

• Intro: “In this video, you’ll learn how to ___.”
• Step 1: “Open the ___ panel. Click ___ to begin.”
• Step 2: “Select ___ from the menu. This lets you ___.”
• Step 3: “Review the settings and press ___ to finish.”
• Outro: “You’ve now completed ___. Try it yourself to get familiar with the workflow.”

Storyboard Template

Template 2: Presenter Video

(Ideal for onboarding, introductions, and conceptual explanations)

Script Template

• Intro: “Hi, I’m ___. Today I’ll walk you through ___.”
• Key Point 1: “Here’s why this matters…”
• Key Point 2: “The most important step is…”
• Key Point 3: “Avoid these common mistakes…”
• Outro: “Thanks for watching—next, check out the guide on ___.”

Storyboard Template

Template 3: How-To Walkthrough Video

(Best for customer support, product setup, and troubleshooting)

Script Template

• Intro: “This video shows you how to ___.”
• Step 1: “Start by ___.”
• Step 2: “Next, check whether ___.”
• Step 3: “If you see ___, do ___.”
• Outcome: “Once finished, you should be able to ___.”

Storyboard Template

Template 4: Microlearning Clip

(Perfect for short tips, mobile training, and quick refreshers)

Script Template

• Hook (3 seconds): “Did you know you can ___ in under a minute?”
• Tip 1: “First, ___.”
• Tip 2: “Then, try ___.”
• Tip 3 (optional): “You can also ___ if you need faster results.”
• Outro: “Save this for later and try it in your next workflow.”

Storyboard Template

FAQs about Training Video

1. What is the easiest way to make a training video?

The easiest way is to use a screen recorder or an AI video generator with ready-made templates. These tools let you script, record, and edit quickly without needing professional equipment.

2. What makes a good training video?

A good training video is short, clear, visually guided, and focused on one learning outcome. Using captions, structured steps, and consistent styling also improves engagement and retention.

3. How long should a training video be?

Most training videos work best between 2–6 minutes, with longer topics broken into short chapters. Microlearning clips should stay under 90 seconds for maximum retention.

4. Can AI create training videos?

Yes—AI can generate scripts, voiceovers, subtitles, and even complete videos using avatars or screen simulations. This makes training content faster and cheaper to produce at scale.

5. What tools do I need to make a training video?

You typically need a screen recorder, a video editor, and an audio or caption tool. AI tools can further speed up the workflow by automating scripting, editing, and accessibility features.

Conclusion

Creating an effective training video doesn’t require complex tools. Once you define a clear learning goal, choose the right video type, and follow a simple script, you can produce engaging, easy-to-follow content by Leadde for any audience. The strongest training videos always rely on three essentials: a clear script, the right format, and clean, focused editing.

As you build more training materials, keep your videos consistent—short sections, captions, visual cues, and quick user testing will make your content clearer and more effective.