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How to Inspect an AED Station

Step-by-step guide on how to visually inspect an AED station, check status indicators, inspect pads and accessories, and properly record the inspection.
LBy Leadde Updated August 24, 2026

What an AED Check Is Protecting Against

An AED station check confirms three things: that the unit still reports itself ready, that the pads and battery are in date, and that nothing needed in an emergency has been removed. It takes under two minutes and is the only reason a defibrillator works when someone finally opens the cabinet.

Every one of those three fails silently. A status light turns from green to red without anyone noticing, pads expire on a date nobody tracked, and the scissors and razor migrate into a first aid kit down the corridor. None of it is discovered until the moment the device is needed, which is the moment it cannot be fixed. What should never reach the published cut is anything that could be read as clinical instruction: how to use the device, pad placement, and resuscitation guidance belong in accredited first aid training, not in an equipment check video.

The check runs across seven scenes: one on where the station is and confirming access is unobstructed, one on reading the status indicator, two on checking pad and battery expiry dates, one on confirming the accessory kit is complete, one on what to do when something fails, and one on completing the log.

How to Make a Two-Minute Check Actually Get Done Every Month

Equipment checks are assigned to a named person and then quietly not done, because nothing visible happens when they are skipped. The video has to make the failure concrete, because the consequence is separated from the omission by months.

Open on the cabinet being opened for real

Open on the cabinet being opened for real

The scene that matters is someone reaching for the device in an emergency and finding a red light. Everything after that lands differently.

Show where the accessories go missing

Scissors, razor, gloves, and a towel disappear one at a time into other kits. Naming the specific items is what makes a checker look rather than glance.

Read the expiry dates aloud on screen

Pads and batteries have separate dates and both are printed small. Showing exactly where to find each one removes the step people fake.

Make the fail path a single named contact

A checker who finds a problem and does not know who to tell will record it and move on. One name and one channel, on screen, is the difference between a log entry and a repair.

Load the inspection procedure facilities already holds

Upload the inspection procedure, the AED checklist, or the manufacturer's maintenance schedule. Accepted formats are PDF, DOC, DOCX, PPTX, and TXT, to 200 MB. Every scene stays editable and the upload is unchanged.

Confirming the Check Is Actually Being Run

Put your own station locations on screen

Put your own station locations on screen

A checker with a list of rooms will visit the rooms. A generic video about defibrillators produces a checker who believes the task is someone else's.

Match the log to the form you already use

Match the log to the form you already use

The last scene should show your actual log, paper or digital, being completed. Training that ends before the record is the reason records are missing.

Check completion before the audit does

Check completion before the audit does

Open the analytics dashboard after issuing it and confirm the named checkers finished it. On a task where nobody notices non-compliance until an incident, knowing the video was watched is the earliest signal available.

AED Inspection FAQ

Monthly is the common interval for a visual check, with pad and battery dates tracked separately against their expiry. Devices in high-traffic public areas are often checked more frequently because accessories go missing rather than because the unit fails.

That the unit's self-test failed and it should be treated as unavailable until resolved. The specific meaning varies by manufacturer, so the video should point at the model's own indicator guide rather than generalise.

Anyone trained on the check itself. It is a visual inspection rather than a clinical or technical task, which is why it can be assigned to facilities staff rather than to first aiders.

No. It trains the check; it is not evidence the check happened. The log entry, whether on the cabinet or in your facilities system, remains the record, and Leadde does not store or track it.

Check the Cabinet Before Anyone Needs It

Load the inspection procedure facilities already holds and adjust the scenes before the next monthly round.

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